UNIVERSITY of GLASGOW

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Foreign Payment Form

Foreign Payment Procedures

  1. Cash Section - foreign payment desk process all payments requested in a foreign currency and all payments being sent outside the UK and Channel Islands.
  2. All one off foreign payment requests (under the value of £1000) or reimbursements of expenses, should be submitted on a foreign payment template form and authorised by the budget holder. The account and project code must be completed, backup paperwork, invoice or receipts must be attached. Please note, any payments over the value of £1000 must have a supplier ID and purchase order.
  3. If your payment is for a regular supplier, please ensure the purchase order number is stated clearly on the paperwork. If any bank information is missing on the invoice, Cash Section will contact the division who raised the purchase order, or company, for clarification.
  4. Please always fill in your contact details - division, name, phone number and e-mail address. We may need to contact you if there are any problems.
  5. If you have a query regarding foreign payments, you can contact the Cash Section by phone, or e-mail finance-cash@glasgow.ac.uk 
  6. Please make sure you fill in the foreign payment form correctly ie. SWIFT, IBAN or account number, Bank Name, bank Address and beneficiary details. This information is Mandatory and the Bank will not proceed with the payment if it is missing, it can also result in Bank Charges if it is wrong. If you have confirmation of the bank details, please attach them to the payment.  Please note for all countries that do not use IBAN (excluding USA or Canada) we must try and obtain the full 11 digit SWIFT code. This identifies the correct branch that the funds will be credited to. 8 digits will only identify the Head Office branch of the bank.
  7. On occassion, the bank may charge the University of Glasgow additional charges for transferring the funds and will charge for cancellation of the transfer or tracing the funds. The project will be charged in this instance. Please also be aware that in some instances, the return of funds can also resort in losses, due to exchange rate differences.