Records Management

Records Management is a plan of action for achieving the intellectual and physical control of the records and information of an organisation. It is holistic, planned and structured. It applies a methodology to practical problems of information management, irrespective of the media. It is the means by which evidence of particular activities are organised and managed to:

• Facilitate the effective flow of information and reduce the overheads of administration;
• Protect from risks associated with compliance failure, or failure to prove that events and/or transactions happen;
• Assigns responsibilities for record creators to act as custodians of their information;
• Identifies the record "lifecycle";
• Meets legislative requirements of both the DPA and FoISA.

Records Management manages both practical and intellectual problems – with appropriate technological solutions.

Advice on Records Management may be obtained from the Data Protection and Freedom of Information Office voa the Records Management link to the left.