University policies and procedures

   1. Criminal Convictions

   2. Equal Opportunities

   3. Code of Discipline

   4. Complaints procedure

   5. No Smoking

   6. Additional information

   7. Personal Data

1. Criminal convictions

The University asks you to state on your application form whether you have any unspent criminal convictions. This is to help us look after our students.

You can tick the 'no' box if you have a criminal conviction which is:

• a motoring offence for which you received a fine or 3 penalty points; or
• a spent sentence (as defined by the Rehabilitation of Offenders Act 1974).

You must tick the 'yes' box if you have any other unspent criminal conviction. If you do so, the University will ask you to provide further details, and the Centre for Open Studies will be unable to hold a provisional place for you on your chosen course. The University will allow us to offer you a place on the course as soon as correspondence with you has been completed. Please tick the appropriate box if you have previously indicated a conviction to us in the last year. We will not record or keep details of your criminal convictions. If you are not sure whether to tell us about a previous conviction, you should seek more advice from your local Citizens Advice Bureau or probation service, or from NACRO (the National Association for the Care and Resettlement of Offenders). You can also contact a solicitor, but you may have to pay for legal advice.

If you are convicted of a criminal offence after you have applied, you must tell us in writing as soon as possible. The University will then ask you for more details.

2. Equal Opportunities

The Centre for Open Studies is committed to equality of opportunity for all. It seeks to establish an inclusive environment in which students' educational aspirations are recognised and supported regardless of age, disability, ethnicity or national origin, gender reassignment, marriage or civil partner status, pregnancy or maternity, religion or belief, sex, sexual orientation or educational background. We welcome a diverse student population and aim to ensure that all students have the opportunity to benefit fully from participation in our courses. To this end, we seeks to achieve and maintain a student body that broadly reflects the communities within which it operates.

The University's Equal Opportunities policies can be found at: http://www.glasgow.ac.uk/services/equalitydiversity/equalitydiversitypolicy.

3. Code of Discipline

All Open Studies students are subject to the University's Code of Discipline.

4. Complaints procedure

Please follow the link for the Centre for Open Studies Complaints procedure.

5. No Smoking

Please note that the University of Glasgow has a 'No Smoking' policy, and smoking is only allowed in designated areas.

6. Additional information

Every effort has been made to ensure the accuracy of the information contained within these pages but it is subject to alteration without notice. We will make all reasonable endeavour to deliver courses in accordance with the descriptions set out in our brochures. The University, however, reserves the right to make variations to the content or methods of delivery of courses, to discontinue courses and to merge or combine courses, if such action is reasonably considered to be necessary by the University. In the event of industrial action or other circumstances beyond the University's control interfering with its ability to provide these courses or services, the University will undertake to minimise disruption as far as is practicable.

7. Personal Data

The University holds, collects and processes information about its students (current and former), applicants and potential applicants. The information (which includes personal data) may include images and personal, academic, financial and disability information. This information is used for various academic, administrative, management, pastoral, and health and safety reasons.

Students, applicants or potential applicants (together "Data Subjects") will be asked to provide and confirm their personal data and academic details with the University. It is not possible to become or to remain a student without the agreement to provide this information. By providing/confirming this information the Data Subjects consent to the University holding, collecting and processing such information.

The information provided by Data Subjects is processed in accordance with the University's Notification with the Information Commissioner under the Data Protection Act 1998. This Notification is a public document and can be viewed at the Information Commissioner's website (www.ico.gov.uk).

The information provided by the Data Subjects may be accessed by the University's employees, agents, contractors, and its service providers, who will only process this information in accordance with the Data Protection Act 1998 and University regulations and contracts.

Some of the information processed by the University is "sensitive personal data" (as defined in the Data Protection Act 1998); this includes information on racial or ethnic origin, political opinions, religious or other beliefs, physical or mental health or conditions (including disability), sexual orientation or criminal records. Where such sensitive personal data is processed by the University, the explicit consent of the Data Subject is normally required.

Data Subjects with any queries about the use of their personal data by the University may contact the Data Protection Administrator at the following address: