Introduction
| Section | Examples / Comments |
| 1. Introduction to the publication scheme | The Freedom of Information (Scotland) Act 2002 (FOISA) provides individuals with a right of access to all recorded information held by Scotland’s public authorities. Anyone can use this right, and information can only be withheld where FOISA expressly permits it. Section 23 of FOISA also requires that all Scottish public authorities maintain a publication scheme. A publication scheme sets out the types of information that a public authority routinely makes available. This scheme has been approved by the Scottish Information Commissioner, who is responsible for enforcing FOISA. We are also obliged to review this scheme from time to time. The purpose of the scheme is to provide you with details of the range of information that we routinely publish. The scheme also provides details of how you can access this information, and tells you whether it is available free, or if there is a charge for the information. Alongside FOISA, the Environmental Information (Scotland) Regulations 2004 (EIRs) provide a separate right of access to the environmental information that we hold. This publication scheme also contains details of the environmental information that we routinely make available. Where information is not published under this scheme, you can request it from us under FOISA or, in the case of environmental information, EIRs. For further information on accessing information not covered by this scheme, refer to Section 11 – How to access information not available under the scheme. |
| 2. About the University of Glasgow | The mission of the University of Glasgow is to be a major research-led university operating in an international context with the following fundamental aims:
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| 3. Preparing the publication scheme | When preparing or reviewing our publication scheme, we are obliged by FOISA to have due regard to the public interest in providing access to the information that we hold which relates to:
This Model Publication Scheme (MPS) was prepared under the auspices of Universities Scotland's Secretaries’ Group. Its subgroup consulted the public authorities to be covered by the MPS, and stakeholders, to assess what information should be included in the MPS. The subgroup also made a consultation draft available to all Universities Scotland member institutions. |
| 4. Accessing information under the scheme | Information available under our publication scheme will normally be available through the routes described below. Section 12 – Classes of Information provides more details on the information available under the scheme, along with additional guidance on how the information falling within each “class” may be accessed. Please note that a fee may be charged. See Section 6 on our charging policy. Online: By email: By phone: By post: Personal visits: |
| 5. Information that we may withhold | All information covered by our publication scheme can either be accessed through our website, or will be provided promptly following our receipt of your request. Our aim in maintaining this publication scheme is to be as open as possible. You should note, however, that there may be limited circumstances where information will be withheld from one of the classes of information listed in Section 12 – Classes of Information. Information will only be withheld, however, where FOISA (or, in the case of environmental information, the Environmental Information (Scotland) Regulations 2004) expressly permits it. Information may be withheld, for example, where its disclosure would breach the law of confidentiality, harm an organisation’s commercial interests, or endanger the protection of the environment. Information may also be withheld if it is another person’s personal information, and its release would breach the data protection legislation. Whenever information is withheld we will inform you of this, and will set out why that information cannot be released. Even where information is withheld it may, in many cases, be possible to provide copies with the withheld information edited out. If you wish to complain about any information which has been withheld from you, please refer to Section 10 – Complaints. |
| 6. Our charging policy | Unless otherwise stated in Section 12 – Classes of Information, all information contained within our scheme is available from us free of charge where it can be downloaded from our website or where it can be sent to you electronically by email. We reserve the right to impose charges for providing information in paper copy or on computer disc. Charges will reflect the actual costs of reproduction and postage to the authority, as set out below. In the event that a charge is to be levied, you will be advised of the charge and how it has been calculated. Information will not be provided to you until payment has been received. Reproduction costs: Computer discs will be charged at the rate of £1.00 per CD-Rom. Postage cost: N.B. There are separate charging procedures for handling requests for information that is not made available via this Publication Scheme, in accordance with the Freedom of Information (Fees for Required Disclosure) (Scotland) Regulations 2004. Please see Section 11 How to access information which is not available under this scheme. |
| 7. Our copyright policy | All documents held on the University server remain the property of the University of Glasgow. For information where the University owns the copyright, information obtained from this Publication Scheme can be copied or reproduced without formal permission provided it is copied or reproduced accurately, for personal use, is not used in a misleading context and provided that the source of the material is identified and the copyright status acknowledged. Should a third party own the copyright, the University recommends that the third party's consent is sought prior to any copying being carried out. The publication scheme may, however, contain information where the copyright holder is not the University of Glasgow. In most cases the copyright holder will be obvious from the documents. In cases where the copyright is unclear, however, it is the responsibility of the person accessing the information to locate and seek the permission of the copyright holder before reproducing the material or in any other way breaching the rights of the copyright holder. Wherever possible, this scheme will indicate where we do not own the copyright on documents within Section 12 – Classes of Information. Information about Crown copyright material is available on the website of the Queen's Printer for Scotland at www.oqps.gov.uk. We can provide you with a copy of this information if you do not have internet access. |
| 8. Records management and archiving policy | The University’s Records Management Policy can currently be viewed from the Data Protection and Freedom of Information Office website. Glasgow University's Archive Services seek to collect original and unique archival records to support teaching and research in Glasgow University and the wider community. Its Collection Policy can be viewed at Archive Services: University Archive |
| 9. Feedback | FOISA requires that we review our publication scheme from time to time. As a result, we welcome feedback on how we can develop our scheme further. If you would like to comment on any aspect of this publication scheme, then please contact us. You may, for example wish to tell us about:
Please send any comments or suggestions to Data Protection and Freedom of Information Office, Gilbert Scott Building, University of Glasgow, G12 8QQ (Tel: 0141 330 2523 email: foi@gla.ac.uk |
| 10. Complaints | Our aim is to make our publication scheme as user-friendly as possible, and we hope that you can access all the information we publish with ease. If you do wish to complain about any aspect of the publication scheme, however, then please contact us, and we will try to resolve your complaint as quickly as possible. You can contact: Data Protection and Freedom of Information Office (Tel 0141 330 2523 email: foi@gla.ac.uk) We will respond to any complaint in full within twenty working days. You have legal rights to access information under this scheme and a right of appeal to the Scottish Information Commissioner if you are dissatisfied with our response. These rights apply only to information requests made in writing* or another recordable format. If you are unhappy with our responses to your request you can ask us to review it and if you are still unhappy, you can make an appeal to the Scottish Information Commissioner. The Commissioner’s website has a guide to this three step process, and he operates an enquiry service on Monday to Friday from 9:00am to 5:00pm. His office can be contacted as follows: Scottish Information Commissioner Tel: 01334 464610 |
| 11. How to access information which is not available under this scheme | If the information you are seeking is not available under this publication scheme, then you may wish to request it from us. The Freedom of Information (Scotland) Act 2002 (FOISA) provides you with a right of access to the information we hold, subject to certain exemptions. The Environmental Information (Scotland) Regulations 2004 (EIRs) separately provide a right of access to the environmental information we hold, while the Data Protection Act 1998 (DPA) provides a right of access to any personal information about you that we hold. Again, these rights are subject to certain exceptions or exemptions. Should you wish to request a copy of any information that we hold that is not available under this scheme, please write to Data Protection and Freedom of Information Office, Gilbert Scott Building, University of Glasgow G12 8QQ (email: foi@gla.ac.uk). Charges for informationThe charges for information which is available under this scheme are set out under Section 6 Our Charging Policy. If you submit a request to us for information which is not available under the scheme the charges will be based on the following calculations: General information requests:
Charges for environmental information: In the event that we decide to impose a charge we will issue you with notification of the charge and how it has been calculated. The information will be provided to you on payment of the charge. If you decide not to proceed with the request there will be no charge to you. Charges are calculated on the basis of the actual cost to the authority of providing the information.
The first £100 worth of information will be provided to you without charge. Where information costs between £100 and £600 to provide you will be asked to pay 10% of the cost. That is, if you were to ask for information that cost us £600 to provide, you would be asked to pay £50, that calculated on the basis of a waiver for the first £100 and 10% of the remaining £500. Where it would cost more than £600 to provide the information to you, however, we will ask you to pay the full cost of providing the information, with no waiver for any portion of the cost. Requests for your own personal data: |
| 12. Classes of information |
CATEGORIES and classes
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