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The Cecilian Society

Commitee Meeting Minutes

Cecilian Society Committee Meeting, 31/5/01, QM

Present:

Anne, Sam, Ali, David, Ewan, Adele, Nicky, Gregor, Sally, Tony, Lauren, Ian, Lorna, Karen, Laura

Apologies:

Ed, Libby

Meeting Opened at 6.41pm

Minutes of the Previous Meeting

Proposed - Adele
Seconded - Ali
Ian pointed out that the reason he asked for the weekend show vote to be postponed was not because of his absence, but because the perusal materials had not yet arrived.

Correspondence

  • The Crawfurd Meeting is actually on the 11th June
  • We now have perusal material for Little Shop of Horrors. Weinberger will only give us 3 perusal scripts, so Laura hasn't ordered Annie Get Your Gun. The rights for all shortlisted shows are available the week we want.
  • The Mitchell will cost £160 less than quoted as they had miscalculated the FOH. Not only would a Monday get-in eliminate the £180 Sunday staffing costs, it would reduce the tech budget since the technicians get paid double time on a Sunday. VAT is not chargeable on the rental costs, but is on the rest. We shouldn't need to pay PRS but should state at time of payment that we are also paying the licensor. Their FOH are willing to sell programmes, but would take a percentage. They are happy for us to sell our own. They will pre-print all the tickets at a cost of 10p each - ensuring we can't have double-bookings. We can sell all tickets ourselves/ leave all at box office/ only leave some. Their box office cut is £50 or 10% of sales, whichever is greater.
  • The woman from Curlers cannot guarantee sponsorship as she is leaving in July, but has done the groundwork with her Regional Product Manager and will write us a letter to that effect.
  • The piano is now at concert pitch, and likely to stay there. Dave Wilson will invoice us for £60.

Cheque Book

As she will be the only member of the executive to be in Glasgow all summer, Nicola will look after the cheque book whilst Tony is in America. As Anne and Gregor will also be away at the start of July, they will ensure that they leave her some pre-signed cheques, just in case.

Grease Production Team

Interest was expressed as follows:
Directing: Sam, David Glover
MD: David Doig, Gregor - Anne said she would like to do musical stuff, but did not want to be in overall charge i.e. conducting the band.
Choreography: Jen Morris, Adele
General production stuff: Ian, Laura, Ed
Tech: Ewan
As only the interested musical directors were present, they were sent out the room and it was decided that Gregor would be the conductor.
Those who couldn't come will be invited to a meeting on Sunday, but Sam spoke now as he can't come then - he has done 3 sisters in 3 days, apparently.

AOCB

  • Socialposse would like an end of term event and suggested getting one of the free buffets at the Hogshead.
  • Tony will be having a ned-free barbecue in Bishopbriggs on June 9th.
  • He will tidy up the books before he goes.
  • Anne expressed concern about the current position of non-elected committee members. She felt that too many people at meetings was inefficient as demonstrated by last Sunday's meeting. Everyone agreed and it was decided to re-examine the issue. Since, however, the choir rehearsal was meant to have started 15 minutes ago, further discussion was adjourned until Sunday.

Next Meeting
Sunday, Western Court, 7pm with David Glover

Meeting Closed at 7.45pm

The sub-committee members having been sent to the bar whilst the last item of competent business was discussed, the president realised 20 minutes into the choir rehearsal that no one had told them that the meeting had concluded and hurriedly rescued them from the bar...