Commitee Meeting Minutes

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Minutes of Committee Meeting 18 November 2004

1. Last Week’s Minutes

2. Matters Arising

Sunday Room Bookings

• Rob didn’t speak to Laura Kane. Someone else has Committee Room 1 from 4 – 5 pm on a Sunday

Christmas Choir

• Rob is no longer involved in Christmas Choir

Tech Sub-Committee

• Only Jonny B turned up to the tech sub-committee meeting on Wednesday

3. Correspondence

• We received a letter from Amanda Ritchie confirming that the Mitchell is in fact closing this year
• We got an e-mail from the SRC about affiliating to the GUU
• We received an e-mail from the Glasgow University Guardian asking if we want to be in their what’s on guide. Lorna replied saying that they can even do a feature on us if they want

4. Publicity

• We have the posters and flyers in our possession
• Kathryn and Ben have receipts for their taxi they used to pick them up

5. T-Shirts

• Nothing has been done about t-shirts as yet
• Kathryn will e-mail quotes round during the week
• Ewan still doesn’t like the Cecilian logo on them, we will try and get the one that was used on the Boogie Nights t-shirts from Nicky
• Everyone thinks that the skinny-fits were a good thing and so we should give people the option of them
• We should get the cast to pre-order through us and pay in advance. Pete will get the order from the tech crew
• We will have the costings next week and start to take orders

6. Joint Affiliation

• We got an e-mail from the GUU saying that if once all our QM members are subtracted we have over 50% GUU members in the remainder we can affiliate to the GUU
• Rob doesn’t think that this is actually the rules and thinks that the society has to be 50% GUU membership to affiliate
• Lorna will speak to the Honorary Secretary for clarification of the rules
• If the e-mail we got is right there is no reason we can’t have joint affiliation

7. Ceilidh

• This is tomorrow
• We have not sold many tickets although many randoms have told Cat that they want to come including the Scottish Country Dance Club. All people who e-mailed in advance will get reduced rate tickets
• Rob doesn’t need to buy a ticket as he booked the function
• Cat has made up a door rota for the committee

8. Dinner Dance

• Nothing has been done since last week

9. Christmas Choir

• Rob’s not involved anymore
• Aimée doesn’t know when the concert is
• Perhaps the Sunday before we will sing in Buchanan Galleries for Marie Curie again. Aimée will liase with Ewan and Adele
• We discussed doing old people but decided we couldn’t be bothered as they’d probably die or just fall asleep

10. Nicky’s Fanny

• Apparently Nicky’s fanny is shaved. Ewan has seen it

11. Costume Budget

• Alison suggested that we don’t have a costume budget at all and just make the costumes out of Nicky’s shaven pubes. Nicky says this could do us a two week run
• Originally £50 was allocated on the basis that the entire cast would contribute
• Nicky feels that it is unfair to ask the chorus to contribute £5 when they get no return and will have to provide their own costume at a cost to themselves so wants a budget of £150
• The problem is we have already stripped the budget down to its minimum due to our huge theatre and rights costs and we can’t really budget for a deficit
• Our options would be to try and find £100 from the budget and/or charge each cast member £2 or to only charge those needing costume for costume
• Sponsorship is not included in the budget and neither is make-up or photocopying
• An option for next year would be to charge more for membership although this may mean that less people join
• Pete will get new quotes and will try to trim the budget down for next week so that we can give Nicky another £50 and make our final decision on this matter
• Nicky will attend the meeting again next week

12. Committee Announcements

• This week Lisa will have to announce:
  • The Ceilidh
  • Lunch
  • Curlers

13. Ticket Manager

• Libby needs a cast list
• She will speak to Ben and Lucy to sort things out

14. AOCB

Ceilidh Rota

• Cat read this out

Piano

• Gregor e-mailed Ewan to say he has found a piano for £599
• We can’t buy it now as we have nowhere to store it
• Rob will speak to Heather about getting a cupboard