Commitee Meeting Minutes

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Minutes – 15/1/04

Present:

Apologies:

Special Guests:

Matters Arising

• JP has sent the ticket sales from OOTI to Joseph Weinberg
• It is still unclear as to whether the piano in the Woodside Halls needs tuning (JP)
• The OOTI rehearsal material has not yet been sent back. (ALI)
• The cottiers have invoiced us for approx £1900 this will be signed off tonight. If we forget (JULIE/GRAEME)

Correspondence

• Hugh Gould has sent us a Christmas card!
• Ski has also sent us a Christmas card (Ski rocks!)
• The SRC are having a clubs and Societies fair on the 17th of February (CATE) is waiting on the form to fill in and will get sent off Asap.
• Jim McDowell has sent us a very nice letter, saying that he thoroughly enjoyed OOTI, and it was nice to see something off the beaten track.
• The rector could not make it but he sent a very nice letter of apology.
• The OOTI fansite (they have one??!) has also written to say well done.

What committee members are responsible for!

• Ewan handed out a very nice list Kathryn objected to this but Ewan merely suggests she bites him, in addition to which:
• Newsletter for January (CATE)
• Membership for new members needs to be taken at first rehearsal (BECKY)
• Website – Ewan and Eliza will meet up for a tutorial esque session, Eliza is free on Monday (Cate made crap joke about this that no-one got so she apologises) (EWAN, ELIZA)
• Stores – Nicola has returned her keys to Edward he will keep hold of this set as he needs them as store manager, Ewan has a set and the set Jon had have gone straight to Laura. Sarah Watson has the other set and need to give these to Pete. As far as we are aware we still have 2 missing sets. - The state of stores as stands is ok, but really needs doing again after Guys and Dolls, there will be an attempt to get as much building done in stores rather than office. - Suggestion, could we get some plastic boxes to put costume in as would take up less room and would be safe from damp. (EDWARD)
• Social – Burns night, we might not bother, but Ewan will find out if we can use his flat – more talk on Sunday - Pantheon are putting on ‘return to the forbidden planet’ in G12 next week – go on Friday? Tickets are £4

OOTI Post-mortem

Ticket manager

• Edward and Tony are collaborating to become a team on FOH and ticket manager, seats are none allocated so worries about double bookings were flying but they are very organised and Tony will take orders on Thursdays and Edward on Sundays and they will meet up in between to process. Tony will email a plan to those still concerned
• Charity tickets for OOTI didn’t go well only one turned up. We are going to contact now, it might be a better option to go for the volunteers of charity shops rather than charities in general as more likely to bring husbands and turn up!
• Guys and Dolls is already cursed as Ewan got a discounted suits again form Oxfam.

Posters and Flyers

AOCB

• The minutes for meetings leading up to Guys and Dolls will be sent to Production team. (CATE)
• The Budget meeting will be on Sunday 25th at 6pm.
• Ticket prices will be same as for OOTI £5/£8, and the ticket line number will remain the same
• Adverts, need to be done ASAP, i.e. sooner than they were for OOTI (LAURA)
• We need to pick up the money from curlers (JULIE/GRAEME/LAURA)
• We also need to send out sponsorship letters? To be honest I don’t know that this is what was said as my notes are vague and merely say – sponsorship letters (LAURA)
• Again its vague I have no idea what the following means, but its what I wrote! Material venue – ok (THE PERSON WHO KNOWS WHAT THIS MEANS AND WHAT THEY ARE SUPPOSED TO DO ABOUT IT!)
• Postering needs to be done two weeks before the show, and again on campus the week of the show. It really needs hyping up (KATHRYN)
• Can all announcements during that need to be made at rehearsal be made at 8pm only thankyou