Commitee Meeting Minutes

Minutes of Cecilian Society Committee Meeting 04/07/02

Present:

Libby, Gregor, Nicola, Tony, JP, Ali, Adele.

Apologies:

Eliza, Cate, Chris, Nadia, Liam, Jenny.

Meeting opened 6.08pm

Minutes of previous meetings proposed Adele, seconded JP.

1 - Contract

Ali has contracts ready to send off for both WSS and BLW. They were read over by various members of the committee as an extra check before sending them off. Samuel French are giving us a discount for only having the parts for 10 days. The royalties are still the same. The material hire will cost £50 and band parts are £37.50. Ali needs a cheque for perusal material and postage.

2 - John Paul

John-Paul is reconsidering his place in the society. He feels that he has put a lot of effort into the running of the society but hasnt got what he wanted out of it. He feels he may have different ideas about what the committee should be doing than other members. He will stay on the committee until at least October to keep up the quorum. After that, he will think about it again.

3 - Merchandising

Nicola phoned EHA about the rugby shirts. They have already done the order so it will be the 60% size of logo rather than the smaller one but this may have been necessary anyway because of the writing. The shirts will now be delivered to Nicolas work instead of Adeles flat. Adele will phone to ask for an invoice as we need to pay before they will send them out.

4 - AOCB

JP will send Tads parcel tomorrow.
JP will send the article to Jo Odds as the deadline is soon.
Tony has applied for a stall at the Freshers Fayre.
David Doig asked if the medics could rehearse with our piano in exchange for a full page advert in their programme. Cant be done as the QM isnt open on Sundays in September.

5 Communication in meetings

Ali raised the fact that he didnt feel he could speak freely in meetings sometimes, for example at the Choosing the Production Team meeting. Others had also felt this. It was agreed that people should raise it at the time if they dont feel able to say what they want to.

It was also stated that people shouldnt take things personally. Many members of the committee have known each other for a long time and this can make decisions very difficult. When decisions involving people are made, it is done for the society, not on personal grounds and so everyone needs to remember that.

It was noted that when decisions such as choosing a production team are being made, the committee discussions are confidential. What is said should not be passed on to the candidates.

5 Any other other competent business

Tony is having a ceilidh dance in Bishopbriggs on the 19th of July. This is an open invitation to the society.

We will have a meeting next Wednesday if there is anything on the agenda by Tuesday. If you want to discuss something let Libby know before Tuesday or she'll send a message out to cancel the meeting.