Commitee Meeting Minutes

Cecilian Society Committee Meeting 30/05/02

Present:

Liam, Libby, Jenny, Chris, Nadia, Tony, Eliza, Gregor, Cate, John-Paul, Ali, Adele.

Apologies:

Nicola.

Meeting opened: 6.09pm.

Amendments to minutes of 26/05/02: Curlers have contracts which may mean we can get cheaper fliers and posters (not T-shirts). Minutes of 26/05/02 proposed by Liam, seconded by Eliza.

Correspondence

Jenny had correspondence from Curlers. The disco is on the 13th June.
Gregor had correspondence from the SRC about a Clubs and Societies meeting on the 10th June. John-Paul, Tony, and Libby will go to it.
Eliza went to see the piano at the GU. It was rubbish half the keys were missing.
Tony had a contract for the Cottiers for the 50th celebrations. He will discuss it at the next sub-committee meeting.
Ali received the Hello Dolly and High Society perusal material. We just need to get the West Side Story score.
Adele had heard from the Theatre Guild. Because of their contract, we probably wouldnt get a licence to do it. There may be a version that isnt covered by their licence. They are going to discuss it at their meeting on Wednesday, but if we decide not to do it on Sunday, we should let them know so that they don't need to discuss it.
JP and Jenny went shopping. Shops wouldnt take our cheques so they are to be reimbursed by Nadia for the things they bought. They got everything except the jig-saw.
Tony wrote to the occupants of 68 and 70 Oakfield Avenue. As well as locking up procedure, he asked for anyone with keys for the storm door to let us copy them. He hasnt had any replies yet.

Curlers

Jenny has started her proposal for Curlers. Apparently Curlers love our asses. She needs various figures from Tony: Membership figures from last year; whether we are doing the Christmas Concert; Grease audience figures; Numbers of fliers and posters that we got made.

JP suggested that the concert party could do Cabaret nights at Curlers once the CP is sorted.

It was also suggested that Curlers may want to sponsor part of our set. We will have to check with the Mitchell to see if this would be ok.

Inter-Society Ceilidh

Stag are very enthusiastic and keen to encourage their members to go. The date is fine with them. The chapel choir, madrigal girls and music club still have to confirm but seem interested. The chapel choir and madrigal girls dont have money to put towards it.

Chris left a message for the band to find out prices. Eliza couldnt book Qudos that far in advance. She was told that Sundays would probably be easier as they dont usually book bands then. We would still prefer Saturday if possible.

If we share the costs, we also share losses. It was suggested that members of societies who had contributed to the costs would be more likely to come. We wont decide for definite until we have all the costs.

Concert Party

Auditions will be next Thursday. David Doig, Anne and JP will be the audition panel. The concert party will sing at the 50th anniversary on October 18th. Music Club event on June 2nd is too soon, and West End festival programme is decided months in advance.

Libby will email the society to let them know about the auditions, and get them to email JP if they want to audition so that a time table can be made up.

50th anniversary

The sub-committee explained what was happening at the 50th weekend. Birthday party/ceilidh on the Friday night. Everyone invited - Ł10 for band and buffet. Saturday and Sunday will be the rehearsals for the concert on Sunday evening at 6.30pm. After the concert, there is a dinner at the Hilton Grosvenor. Its Ł50 to do everything, or you can pay for each element separately. If you pay all at once, you get a free souvenir brochure.

We may need to publicise the concert for audience, but interest has been shown already, and tickets have been sold. Dress for the concert will be formal as the dinner is straight after and because of the license. JP, Gregor, Barrie and Lorna Bailey will do a rehearsal schedule and arrange the music.

There are possibilities that we can invite the old members to a champagne reception for the spring show.

There will be an email sent round to let current members know that theyre very welcome, and are encouraged, to come along to the weekend as well.

Review

We discussed what things about the committee were going well, and what could be improved. Generally it was felt that the team was working well together, that there was lots of enthusiasm, and that we were getting things done. Tonys pleased with the level of communication. We could improve on decision making after discussions, and it was suggested that we should leave other committee business to a Thursday as we have lots of show stuff to do on Sundays.

AOCB

Gregor will deal with the Art School once the new president of their SRC is elected.
We should stop letting Thursday meetings run over into rehearsal time.