Commitee Meeting Minutes

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Cecilian Society Committee Meeting 1/6/00

Present:

Apologies:

Also present:

Meeting Opened at 7.10pm

Correspondence

• The QM have found the ‘stolen’ radio mics (1 hand-held, 1 clip-on) from Forbidden Planet in the depths of a cupboard. We paid for a whole new set, and have no receivers for these mics. Mark will try and persuade the company to either buy these mics or give us the appropriate receivers.
• Sam has been contacted about the new office: we are moving in next week. We are getting an office and storage space, and possibly a shed to replace Acre Road. We should be getting keys for these rooms. Sam is going to go and see the new rooms, but is going away next week, and so Tony will oversee the move.
• The bank has at last sent us a chequebook, but it is for the costume account. Ian and Gregor will sort it out when they change the signature mandate tomorrow.
• Good news: we have received the first ever e-mail to the udcf account. Bad news: it’s from Jocelyn’s parents. Apparently she paid £40 for Oklahoma! tickets for friends, but they paid at the door - which means the society owes Jocelyn £40. Sophie will ask Lorna to investigate with Andrea.
• When Nicola arrived, she said that she had received an e-mail from Fraser Robertson asking her to please remove him from the mailing list as he is moving away (abroad -she wasn’t sure exactly where) and to remind us that the society’s 50th anniversary is still rapidly approaching.

Contacts

Contact details for the committee were circulated for verification and correction. These will be distributed to everyone, but it was felt that there was no need for everyone’s e-mail to be posted on the website - currently Ewan and the Exec. Apart from the Exec, positions have been distributed as follows: Membership - Sophie and Anne; Company Manager - Nicola; Website co-ordinator - Ewan; Social - Mark (with help from Tony); University Affairs - Tony, assisted by John Paul when he is here; Sponsorship - Johnny; Laura is...on the committee.

Pianos

Everyone agreed that in the abstract, pianos are A Good Thing, but no one had any ideas what should actually be done about them. Jonathan suggested that we think about investing in one (or possibly a keyboard). He and Anne will try and find out which (if any) pianos on campus belong to us, particularly in the GUU.

Barbecue

John Paul volunteered his house as a suitable venue and will provide directions. Saturday 17th June was agreed as a date. Ewan wished it to be noted that he likes ‘nibbling all through the afternoon’, so it will begin in the afternoon, not 10pm as last time. Despite being the day after a full moon, Ewan’s werewolvism fears were felt to be ungrounded, but everyone agreed whole-heartedly when he suggested that mobile phones be turned off during meetings. Laura volunteered to cater salads etc for veggies, and Tony will go to Costco to find out about meat. Sam pointed out that Johnny’s dad runs a frozen food business, so Mark will ask him about food. Price (around £5 per head) will be decided once Tony and Johnny can give us rough prices. BYOB as usual.

The Year Ahead

Spring Show: Yes let’s. Preferably in Week 7 again, even if the university is changing the semester system. It was agreed that a venue is the most immediate concern as several factors (e.g. rights availability) are dependent on it. Discussion was held over until the Company Manager arrived. When discussion resumed, Nicola offered to investigate prices, availabilities etc.

Christmas: There was consensus that an excess amount of time is spent on the spring show before Christmas, but that doing an extra show in the first term would be stretching ourselves too thin. Sam and Gregor suggested spending Thursday rehearsals only on the spring show, and using Sundays for Christmas events. It was agreed that this would be a good chance to do more at Christmas; possibly a concert with the music club or singing in old people’s homes to advertise the spring show.

Freshers’ Show: This was the cause of long, in-depth discussion in which many people raised detailed individual concerns. The choice was between Cabaret as rehearsed summer show in the traditional sense (produced by Sam and David) or Bugsy Malone rehearsed and performed in week 0 so that Freshers could participate. Lorna Bailey wished it to be recorded that she felt it was too soon to repeat Bugsy Malone. Godspell was suggested as a suitable back-up for either. An ‘in-principle’ in principle vote of all those present resulted in a significant majority in favour of the ‘weekend show’. The ‘actual’ in-principle vote of the committee echoed this. Everyone agreed that, having experience of such matters, Ian should be in overall artistic control, heavily assisted by a larger production team - with which most of those present wished to be involved. It is proposed to rehearse Wed 4th/Fri 6th/Sat 7th/Sun 8th October with a performance in Qudos on the last day. Ian will find out if the performance rights are available, and Tony will liaise with the QM to allow us to plan in more detail. Lauren requested that plans be widely publicised as soon as they are decided.

Minutes of the Previous Meeting

AOCB

• Ian is the Music Club Commitee’s current staff member again this year.
• Mark reminded everyone to go to Shona’s 21st birthday on Saturday.
• Ewan asked everyone to check that the website’s details are correct.
• Sam pointed out that we had not discussed the honorary membership, but that can only be changed at a general meeting and we are too late to have one this term.

Next Meeting

Meeting Closed at 9.15pm